[saymaListserv] IMP^o^ 074 SAYF Position Open

[Mary Calhoun]

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IMP ^o^ Bulletin 074
SAYF Administrative Assistant
Position Open
.........................................
Job Description
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(from 8-11-00 message from Sharon Annis, Personnel Committee Clerk)


<|>    SAYF Administrative Assistant
                part-time position, 40 hours per month

<|>    Supervision:  Clerk(s) of SAYF Steering Committee

<|>    Primary Job Functions
        1.   Maintaining data-base of youth and adults participation
                    Up-date after each retreat and FAP Training
                    Addresses, phone numbers, number of retreats
                        attended, and ages
                    Medical release information, contact adults
                        information
                    Update after each retreat and/or training
        2.   Develop and maintain basic registration forms, medical
                    release forms, evaluation forms and Incident
                    Reports.
        3.   Maintain mailing list of attendees, FAPs, Monthly Meeting
                    Contacts.
        4.   Retreat preparation:  In cooperation with Host Site and
                    Steering Committee and Head FAP
                    a. On-site emergency information
                    b. Site reservation as needed
                    c. Develop registration packets for youth and FAPS
                    d. Mail all material in a timely manner
                    e. Assist Head FAP with follow calls to youth and
                            parents for transportation and scholarship
                            information.
        5.   Follow-up after each retreat
                    a. Review all registration material received by Head
                            FAP.
                    b. Review moneys received by Head FAP and coordinate
                            with registration materials.
                    c. Mail all funds received to SAYF Treasurer.
                    d. Send copy of all accounting to SAYMA  Treasurer.
        6.   Prepare and mail out FAP information packets upon request.
        7.   Maintain file of FAP's Minutes from their Monthly Meetings,
                    and when a letter is needed by each FAP after they
                    have participated in two retreats.
        8.   Maintain files of current SAYF policies and procedures,
                    resources for working with youth, First Aid
                    training.
        9.   Develop and maintain archival information of all retreats.
        10. Other clerical duties as necessary to support the SAYF
                    Program

<|>    Qualifications
        1.   Knowledge of and commitment to the Religious Society of
                    Friends and its manner of faith and practice.
                    Regular attender or member of a monthly meeting
                    preferred.
        2.   Experience in clerical and record keeping.
        3.   Computer and data-base skills; access to computer and
                    internet.
        4.   Experience in working with volunteers and youth.
        5.   Flexibility to attend at least one retreat and FAP training
                    yearly.

<|>    Reply to:
                Sharon Annis
                    869-A Outer Drive, Oak Ridge TN 37830
                    bsan at usit.net, 865/483-8783
                Margaret Farmer
                    25 Rhododendron Circle, Asheville NC 28805
                    mmfarmer at ioa.com, 828/298-5961

~~~~~~~ end ^o^ ~~~~~~~ 1stpostdate 081300 ~~~~~~~

___________________________________
IMP ^o^ ... "Information Made Present"

is a bulletin service of the SAYMA office to provide practical details
to our geographically-challenged Yearly Meeting via our free
list-server:  semi-official information, bulletins that you can print,
post, announce, publish, or pass around.  Please address questions,
corrections and additions to moriah at preferred.com,
540-628-5852 (machine), or SAYMA Admin. Asst., c/o 165 Jackson
Street, Abingdon, VA 24210.  Thank you!  ^o^ Mary Calhoun, AA
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