[saymaListserv] IMP^o^ 074 SAYF Position Open

Mary Calhoun moriah at preferred.com
Sun Aug 13 11:24:45 JEST 2000

IMP ^o^ Bulletin 074
SAYF Administrative Assistant
Position Open
Job Description

(from 8-11-00 message from Sharon Annis, Personnel Committee Clerk)

<|>    SAYF Administrative Assistant
                part-time position, 40 hours per month

<|>    Supervision:  Clerk(s) of SAYF Steering Committee

<|>    Primary Job Functions
        1.   Maintaining data-base of youth and adults participation
                    Up-date after each retreat and FAP Training
                    Addresses, phone numbers, number of retreats
                        attended, and ages
                    Medical release information, contact adults
                    Update after each retreat and/or training
        2.   Develop and maintain basic registration forms, medical
                    release forms, evaluation forms and Incident
        3.   Maintain mailing list of attendees, FAPs, Monthly Meeting
        4.   Retreat preparation:  In cooperation with Host Site and
                    Steering Committee and Head FAP
                    a. On-site emergency information
                    b. Site reservation as needed
                    c. Develop registration packets for youth and FAPS
                    d. Mail all material in a timely manner
                    e. Assist Head FAP with follow calls to youth and
                            parents for transportation and scholarship
        5.   Follow-up after each retreat
                    a. Review all registration material received by Head
                    b. Review moneys received by Head FAP and coordinate
                            with registration materials.
                    c. Mail all funds received to SAYF Treasurer.
                    d. Send copy of all accounting to SAYMA  Treasurer.
        6.   Prepare and mail out FAP information packets upon request.
        7.   Maintain file of FAP's Minutes from their Monthly Meetings,
                    and when a letter is needed by each FAP after they
                    have participated in two retreats.
        8.   Maintain files of current SAYF policies and procedures,
                    resources for working with youth, First Aid
        9.   Develop and maintain archival information of all retreats.
        10. Other clerical duties as necessary to support the SAYF

<|>    Qualifications
        1.   Knowledge of and commitment to the Religious Society of
                    Friends and its manner of faith and practice.
                    Regular attender or member of a monthly meeting
        2.   Experience in clerical and record keeping.
        3.   Computer and data-base skills; access to computer and
        4.   Experience in working with volunteers and youth.
        5.   Flexibility to attend at least one retreat and FAP training

<|>    Reply to:
                Sharon Annis
                    869-A Outer Drive, Oak Ridge TN 37830
                    bsan at usit.net, 865/483-8783
                Margaret Farmer
                    25 Rhododendron Circle, Asheville NC 28805
                    mmfarmer at ioa.com, 828/298-5961

~~~~~~~ end ^o^ ~~~~~~~ 1stpostdate 081300 ~~~~~~~

IMP ^o^ ... "Information Made Present"

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Street, Abingdon, VA 24210.  Thank you!  ^o^ Mary Calhoun, AA
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