[saymaListserv] Yearly Meeting Minutes Part 7

Willard Vaughan, PE teamenv at mail.premiernet.net
Fri Jun 16 09:55:04 JEST 2000

Willard Vaughan, PE wrote:
> Dear Friends,
> This year the minutes of Yearly Meeting are ready to be read.  The
> following is one of seveal emails that will have the proceedings and
> minutes of yearly meeting.
> I have broken it up so as to not have a really long file for anybody's
> email service.  Please take to your monthly meetings for review and
> such.
> Willard Vaughan
> former recording clerk
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Yearly Meeting #30 of SAYMA
Warren Wilson College Swananoa North Carolina
  Sunday June 11, 2000 9:00 AM

29.  Registrar's Report -The following information was presented by Susan Caryle:

    SAYMA Registration
    Total Number Registered 252
    Number of Young Friends 54 
    Number of Children  16 
    Day Visitors  39
    Number of Adults    182
       It noted that $700 was awarded in scholarships by SAYMA, $750 was donated to
Scholarship Fund by individuals, $1,700 in scholarships was contributed by monthly meetings to
help people to attend,    and $475 were collected in late fees.
    Appreciation was also expressed to John Verner of Warren Wilson College, Clair Twose, Meg
    Cooloey, who served as the local coordinators, and Kim Carlye and Carol Ciscel.
    30.  Wider Quaker Organizations - It was with regret that SAYMA could not find the time on
the    agenda to honor the persons who serve SAYMA to WQOs by hearing oral reports.   Several
reports    have been generated and received which are attached.  
    Hearing of the Epistles
    31.  JYM
    Georgi Schmitt, JYM coordinator began by introducing the children and read the epistle as
written    by the children:  
         This is the epistle for JYM 2000, at Swananoa, NC.  We were sixteen children and several
adults         working and playing in harmony, joy and spirit,   We explored the theme of diversity
in the forms of         differences and similarities by drawing and coloring our profiles.  We played
the "Difference Game",         listened to African, Japanese, and American stories, we wrapped
Bonnie in a sari and she experienced         what it might be like to move through like as an Indian
women. We worked out the problem of         scarcity in boat building by focusing on the concept
of sharing in the family.
         Another focus of the weekend was "What is a Quaker?"  Even though we could not come
up with a         definition we could list some things that we did which shows our Quakerness.
              "We were really nice to each other....." Conrad Honicker
              "We took turns in four square....." Thomas Frasier
              "We made sure everyone felt happy..."  Daniel
              "People felt respected..."  Georgi Schmitt
              "Folks cared about each other...." Bonnie
              "We were peaceful about he boats.."  Ben
              "Children are sunlight sparking on two dancing legs" Cliff Honicker
    A parent expressed appreciation to the JYM staff for the excellent work and program provided
which    was supported by Friends.
    Georgi concluded by expressing appreciation to all of the persons who provided significant
parts of    the JYM.  
    SAYF Epistle - Out of the silence, Mary Campion read the following epistle:
              June 10, 2000
         Dear Penny Wright, Clerk of SAYMA and all of SAYMA;
         This year, as a SAYF community, we have grown spiritually and in numbers.  We had
seven (7)         retreats in various locations, as well as two nurturing committee retreats.  All of
these retreats have         helped us grow as a community.
         In August the nurturing committee met in Greensboro, NC to discuss sleeping
arrangements and trust         within the community.  These issues were deferred to the next
nurturing committee meeting in         February for threshing and resolution.
         Asheville, NC hosted the September retreat with a theme about building communities.  We
enjoyed         an exciting rafting trip with an alternative activity of a relaxing hike.
         October's retreat at Penn Center, SC coincided with a tropical storm.  This lead to an early
evacuation         on Sunday morning, but not before we participated in a satisfying service
project.   We helped the         center recover from a devastating hurricane, by cleaning the
grounds and doing building repairs.  The
         residents of the islands, who are Gulla descendants, provided us dinner.  After this we had a
talent         show.   
         The November retreat was in Chapel Hill, NC and the theme was transitions.  We
participated in a         relaxation exercise, small group worship sharing, and attempted to make
drums.  On Saturday night,         we had an evening worship sharing by fire light.
         To begin the new year, SAYF gathered in Atlanta, GA on Martin Luther King Jr.'s birthday
to         celebrate diversity and nonviolence.  We did many diversity related activities and talked
about         stereotypes.  In the afternoon we held a silent peace walk followed by a worship
sharing vigil by         Martin Luther King Jr's tomb.  The Atlanta Journal and Constitution
reported on this event.
         February brought the successive nurturing committee meeting in Asheville, NC in which
we finally         resolved the much debated issue of sleeping arrangements.  The steering
committee and nurturing         committee reached consensus about this issue.
         In March, we attended yet another Asheville retreat.  This was a service project retreat in
which we         helped WNCAP (Western North Carolina AIDS/HIV Project).  We hung sheet
rock and painted as         well as doing extensive landscaping at their center.
         Berea, Kentucky hosted their first retreat ever in April.  The theme was "Worship and
Healing         Through Movement".  SAYFers enjoyed a relaxing weekend of Tai-chi, yoga and
         At this year's SAYMA, located on Warren Wilson College's campus, we had a retreat with
the         themes of diversity and relationships.  We enjoyed games and activities led by members
of the greater         SAYMA community.  Representatives from WNCAP came to educate us
about the prevention of HIV         and AIDS.  We held a business meeting where we discussed
the issue of how to prepare newbies for         the spiritual side of SAYF retreats.  The issue was
passed on to the nurturing committee for further         discussion and resolution.  Young Friends
reminisced experiences with SAYF seniors during a         graduation ceremony.   
         This has been a year of transition for our SAYF group.  New members have brought in new
dynamics         to the community.  These ideas have supported and challenged SAYF. 
          Thank you for your support.
         Love always,
     Friends approve 
    CAF Epistle - Out of the silence, Jess(ie) Pur vis, GWTN read the following interactive
         CAF Epistle - SAYMA 2000
    The College Age Friends (CAFs) are looking for original and creative approaches to Epistle
writing.  We now
    present this, our first work in that direction.
         Dear Friends,
         Meet CAF.  See the CAFs gather at SAYMA.  The CAF does many different things.  See
SAYF.  See         grown-ups.  See the CAF between SAYF and grown-ups. See the CAF bridge
the gap.
         "Who is the CAF?"   The CAF wants to know.  The CAFs talk.  The CAFs are very liminal. 
Look!           The CAF wants a relationship with SAYMA.  What kind?  The CAF doesn't know. 
SAYMA         doesn't know.  The CAF ponders this relationship at great length.
         CAF does many different things.  Some CAFs play with babies.  Some CAFs go to business
meetings.         Some The CAFs are FAPITS for SAYF.  Some The CAFs worship with
grown-ups.  Some The CAFs         go to workshops.  All the CAFs have fun.
         CAF remembers SAYF.  Good times.   CAF worships with SAYF about Quakerism. CAF
brings         SAYMA's queries to SAYF.  The CAF and SAYF like queries.  The CAF likes
SAYF.  SAYF likes         The CAF.  The CAF bridges the gap.
         Look!  The CAF have baseballs. Duck!  The CAF sees Jim.  Oops!  JYM.  Duck, Jim,
Duck!  The         CAF plays Quaker ball with JYM.  The CAFs like JYM.  JYM likes CAF.  CAF
bridges the gap.
         The CAFs meet Dan.  The CAFs meet JOHN.  The sun goes down.  It is late.  What do the
CAFs do?          The CAFs have movies.  Mmmmm... snacks.  Munch, the CAFs munch!  The
CAFs chew the cud.          Old CAFs bond with new CAFs.  Fellowship is fun! The old CAFs
like the new CAFs.  The new          CAFs like the old CAFs.  The CAFs bridge the gap.
         The CAFs want many things.  At SAYMA, the CAFs are very far from other  CAFs.  The
CAF want         to be near other CAFs.  Can SAYMA help?
         The CAFs go to college or work.  The CAFs are very busy.  The CAFs are disorganized. 
The CAFs         think hard about how to fix this.
         The CAFs ponder its name.  It is unsatisfactory.  See The CAFs change to YAFs (Young
Adult         Friends).  YAFs are happy.
         YAFs (Young Adult Friends :)
    Friends Approve
    SAYMA Epistle - Out of the silence, Mary Ann Downing read the following epistle:
         To Friends everywhere:
         Friends gathered in the beauty of the mountains of Western North Carolina to celebrate the
thirtieth         anniversary of Southern Appalachian Yearly Meeting and Association.  We are a
geographically         scattered group of    monthly meetings and worship groups, and our theme
called us to acknowledge         and explore our spiritual diversity.
         During our meetings for worship with attention to business, we learned the new discipline
(for us)         of recording and approving a minute before moving to the next agenda item.  This
year completes ten         years with SAYMA's Guide to Our Faith and Our Practice.  In accord
with our corporate discipline         regarding this guide, we formed a committee to examine it
with the possibility of revision.  We are         mindful of the care Quakers traditionally take with
setting down words.  In this light we begin,         carrying great respect for the spirit and process
which originally produced the Guide.  We approved         a minute on population, acknowledging
the minute as a first step in expressing our understanding of         this topic.  Friends will work
over the coming year to express and expand on leadings about the         connection between
economic systems and population issues.  We established a new Ecological         Concerns
Committee.  We united with the spirit of minutes from monthly meetings regarding the        
death penalty and the ending of sanctions against Iraq.
         SAYMA at thirty is maturing as an organization.  We established a personnel committee as
a way to         better address our responsibilities for staff and volunteers.  We gratefully accepted
the offer of a         volunteer Friend to create a web site that will make information of many sorts
more easily accessible.          We agreed to hire a part-time employee to handle administrative
tasks for our year round teen         program, Southern Appalachian Young Friends (SAYF).  
         Young Friends continue to be a priority for SAYMA.   Fifty-four SAYF  participants
focused on the         theme "Relationships and Diversity" in workshops, recreation, and meetings
for worship and         business.  Sixteen Junior Yearly Meeting participants made candles and toy
boats, worshiped         together, and created an epistle of words and pictures.  Eight Young Adult
Friends bridged the gap         among us and cheered us with their enthusiasm and humor.
         Richard Barnes from Pendle Hill instructed us in the range of beliefs among Friends which
include         "orthodox Christianity, universalist Christianity, and unitarian-universalist."  He led
us through a         process of identifying our own beliefs and helped us to discern the unity within
our diversity.  Friends         have a set of unique corporate spiritual practices for discerning divine
guidance and Richard Barnes         challenged us to use these practices to nurture "a unity of
Spirit amid a welcome diversity of beliefs."
         In worship sharing we used queries including, "Can anyone be a Quaker?" and "Do we
stand for         anything?" to provide opportunities each morning for us to hear others and to be
heard.  In workshops         we explored our Quaker history, current practice, and social action.  
         We were challenged to listen as though for the first time to a panel of seven SAYMA
Friends while         they described the unique spiritual journeys that led them to be among us. 
We heard the many         languages of faith, the richness and complexity of individual paths
calling each of us to share our
         testimonies within meetings and to listen more deeply to others. We were blessed with a
powerful         sense of being gathered in the Spirit and sang our affirmation:  "Dear Friends, dear
Friends, let us tell         you how we feel, you have given us such treasure, we love you so."
    Friends Approved the epistle.  From the silence, Friends expressed how much this yearly
meeting    had given so much to all of us.  From the silence, Friends sang:
                   Dear Friends, Dear Friends, 
                  Let us tell you how we feel
                you have given us such treasures
                        we love you so 
    After further silence, Yearly Meeting came to a close.  A brief time was taken prior to Meeting
for    Worship.
    ______________________________                     ______________________________
                   Penelope Wright, Clerk                  Willard Vaughan, Recording Clerk

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